Pre-Event Prep

If you like helping prepare for events this is the volunteer task for you!  We need assistance with last-minute event prep items like:
  • preparing name tags for 500 guests
  • assembling silent auction packets
  • making photocopies


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Help prepare the Bid Sheets (Arrive and Leave time for volunteering is flexible)
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Help with Name Tags and Prep

Event Set-Up

Volunteers will help set the tables, hang up signage, set up the auction and various tasks to make sure we are all ready when the doors open at 10:30 AM. The tables and chairs will be set but there will be lifting, walking, and some physical activity involved in this task.

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Event Cashier

Click Here to RSVP to the Voluntary Cashier Training

If you're comfortable working with money, or good with technology, this is a great opportunity for you!

Event Cashiers are responsible for processing retail glass purchases. One cashier will be responsible for handling cash and check transactions, the remaining volunteers will process credit card payments using our online system.

Cashiers will also help with the checkout process and silent auction purchases after the event.

Volunteers who have used our Click & Pledge system before are preferred for the credit card role. If you're comfortable bringing your own laptop, (Chrome browser required), please do!

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Event Check-In

Check-in is simple!  Volunteers will check-in guests by highlighting their name on a list and helping them find their name-tag. Will also process payment for guests who didn’t purchase their ticket in advance (only a small number) and encourage guests to pre-register their credit card for expedited auction check out.

The ideal volunteer in this role is warm and welcoming!

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Silent Auction Helper

Volunteers will open the silent auction, assist guests with bidding and understanding auction rules, and close the silent auction. At the close of the auction, volunteers will move items to the packing room and package auction items.

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Check Out Assistant

We would love to have a strong and friendly person help out at the check out line to direct people to check out stations and help answer questions!

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Post-Event Data Entry

Volunteers will assist staff with post-event data entry.  Volunteers who are comfortable with technology are preferred.  Dinner & computers will be provided!

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Post Event Wrap-Up

Volunteers will assist with thank you notes to send to luncheon donors and other administrative wrap-up tasks. Good penmanship is preferred!
Also may be needed to help with thank you calls to donors. 

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Thank you for signing up to volunteer.